Present: Director Uitenbroek, Director Vorland, Mary Lou Johnson, Carolyn Grant, Marilyn Marvin, Deb Burken, Patti Hoffman, Jeff Evans, Geri Evans, Tricia Legel, Shawn Blake, Karen Lane, Sue Wagner, Kelly Henningsen, Cliff Grant, Lorri Schmidt, Shirley Driscoll
Minutes:
The meeting was called to order by President Carolyn Grant at 7:03 p.m. Minutes of the previous meeting were read. A motion was made by Mary Lou to approve the minutes with a change to the second paragraph: the last line of the paragraph should read: Cliff Grant will take care of recording an audition tape of the spring concert to send to Disney. Seconded by Deb – motion carried
Treasurer's report:
Marilyn presented the treasurer’s report with a balance of approximately $30,250 since school administration did not provide her with an up to date print out. There is an unpaid bill for postage. Karen Lane moved to approve the treasurer’s report as presented, seconded by Karen Gibbs – motion carried.
Directors report:
M. Vorland:
Director Vorland said the Thespians are registered to attend Circa 21 in February 2011.
T. Uitenbroek:
Director Uitenbroek's report began with her announcement that she has moved to Preston. She reminded the group that next year’s musical will be The Sound of Music. There will be summer band lessons for the 5th and 6th graders and another beginner band night will be held this fall. There are approximately 13 signed up for band for the upcoming school year and approximately 29 for choir. High school students will sign up for individual band lessons when school starts.
Old Business:
Old business began with a discussion of the Florida trip handbook. President Grant informed those present that this handbook is similar to the one used for the New York trip with only minor modifications. Discussion continued with reviewing fund raisers, eligibility requirements, point systems, etc. Marilyn made a motion to reduce the deposit to $200 sighting the overall trip costs and current balance. Motion failed due to a lack of second.
Discussion continued on possible eligibility exceptions. A motion was made by Marilyn and seconded by Shirley that eligibility exceptions will be presented to the two directors in writing for their approval and then presented to the PPAB. Motion carried.
A motion was made by Marilyn and seconded by Deb to approve the Florida trip handbook with the noted correction and presented to the Preston Community School Board. Motion carried.
Election of officers for 2010 – 2011 are as follows: President Shawn Blake, Vice President Karen Gibbs, Secretary Patti Hoffman and Treasurer Marilyn Marvin.
Committee Members volunteered as follows:
Advertising: Tricia Legel
Indoor Concessions:
Meat – Deb Burken
Pop/Candy – Cliff and Carolyn Grant
Aldi’s – Karen Lane
Set Up for Mon/Tues games – Sue Wagner
Set Up for Sat games – Deb Burken
Set Up for Friday games – Kelly Henningsen/Tricia Legel
Scheduling: Kelly Henningsen
Fruit & Poinsettia Sales: Lisa Ruchotzke and Mary Lou Johnson
Soup Supper: Karen Lane, Mary Lou Johnson, Deb Burken & Shirley Driscoll
Waffle Breakfast: Lorri Schmidt & Karen Gibbs
Bake Sale/General Store: Patti Hoffman & Sherri Junge (Patti will ask Sherri)
Fall Play/Musical Concessions: Deb Burken, Mary Lou Johnson & Karen Lane
Dessert Concert/Variety Show: Patti Hoffman & Amelia Roling, Brenda & Alec Witt,
Marilyn Marvin & Shirley Driscoll
Mickey Mouse Ears: Shawn Blake
Murder Mystery – Discussion followed by decision to table
New Business:
New business began with Patti Hoffman presenting a request on behalf of Preston Growth and Development to have available for use PPAB equipment for the celebration for the Grand Opening of the Copper Creek Bike Trail on Saturday, August 7. Three bands/artists will be performing a concert that evening. Darren Junge has reserved what he feels will be the necessary equipment for the performance but Preston Growth and Development would like to have access if necessary to borrow equipment as necessary from the PPAB. Discussion followed and with care taken to be certain any items borrowed are returned in good condition – any items must be signed out through Jeff Evans and/or Darren Junge – Karen Lane made a motion to allow Preston Growth and Development to consider PPAB equipment as available for back up on August 7. Shawn seconded. Motion carried.
Patti also informed the PPAB group that community organizations are invited to participate in fund raising activities on August 7 with profits from any activities being split with Preston Growth and Development. Karen Gibbs brought up the idea of a dunk tank. Geri moved and Shirley seconded a motion to have the executive committee serve as the committee to put together a dunk tank for the Bike Trail Grand Opening celebration.
Jeff Evans shared information on the head mikes that PPAB currently uses. He stated PPAB presently has 8 and we currently have channels for up to 12 additional. Mikes similar to what we currently have cost $800 - $900 each. Darren has researched and found a different brand/model that would be compatible with our system and cost approximately $600 each. Patti made a motion, seconded by Deb to authorize Darren to spend up to $2500 for personal wireless mikes. Motion carried.
Motion to adjourn was made by Jeff – seconded by Karen Lane. Motion carried.
Announcement will be made regarding time and date of next meeting.
Proudly Supporting the Performing Arts in Preston!
Patti Hoffman, PPAB Secretary
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